To start processing a Bureau BACS Submission, select Bureau > BACS Bureau Submission

Select a Group

Before you can create the BACS Bureau Job Submission, you must choose the relevant group from the selection box. Once selected, if any jobs are available in the group, the Select a Job box will become enabled.

Submission Reference

Each BACS Bureau Submission requires a reference. This is primarily to allow users to identify submissions as they proceed through the submission process.

Payment Date

BACS payments can only be processed Monday to Friday, excluding any UK bank holidays. The usual sequence is that the payment files in the job are submitted to BACS, processed the next day and payments credited to or debited from bank accounts the day after that. The payment date defaults to the next possible payment date. You can however alter the date via the date picker. Clicking the date picker will display the current month; only valid payment dates can be selected

Select a Job

You should select a Bureau Job that has been configured for the group. If there is only one single job that has been configured for the selected group, then it will automatically be selected for you

Show Imported Payments

By default, this is left not selected. When the Load button is pressed, the bureau job will proceed directly to Pre-Submission validation.

When selected, the Load button will generate the View Imported Payments landing page where the user can make any necessary modifications

prior to proceeding to the Pre-Submission Validation process. For larger jobs, e.g. jobs containing a large amount of payment files or payments, this

may cause a noticeable increase in the time taken to load the payments. A warning message is shown as such:

Load Job

This will load the relevant job details into paygate for review and, if necessary, modification.

If there are any warnings they will display at the top of the page

Imported Payments

This page is only shown if the Preview Imported Payments checkbox has been checked

Selected Group

This is a non-editable field which displays which group this submission has been generated from

Submission Reference

This is a non-editable field displaying the submission reference in use. In this case we have used, "Standard quarterly submission"

Contra Narrative

This is a non-editable field displaying the contra-narrative in use for this particular file. Depending on the configuration, this may change for each file. See the section on how to use Contra Narratives for further information

Summary section

To the right of the Contra Narrative is a table similar to the one under View Submission (after Pre-Sub validation has been run). This displays all data pertinent to this file only (and not the entire submission)

Payment Date

You can select a particular payment date for this file only; it will not affect the full submission. Though the initial payment date is set when the Bureau Submission is initiated you have an opportunity to change it here.

Bulk Date Editor

If you wish to change a large amount of payment dates for your files, you can use this tool to change many at once. See the section on the Bulk Date Editor for further information use.

Job Filename

The table shows the contents of the imported file. By clicking on the Job Filename dropdown, you can select which job you wish to see the tabulated import for. The payments table will update to show the payments for this file.

Delete

The Delete button next to the Job Filename dropdown allows you to remove the file from the job entirely, leaving the other files intact.

Add New Record

This function allows you to insert a new record into the imported data from the payment file.

Zero All Payment Amounts

When pressed, the following confirmation dialog will appear. Selecting the OK button will zero the Amount values for all entries across the entire Bureau Job.

Clear Job

This button will remove all imported values and return the user to the Bureau BACS Submission screen.

Run Pre-submission Validation

This process will validate the payments prior to submitting the payment files to BACS. Any serious issues will prevent you from proceeding and needs to be fixed before continuing with the submission. When the pre-submission validation has completed, the results are shown for all files.

Pre-Submission Validation Results

Following pre-submission validation, the user can use the Imported Payments screen to add new records, correct errors in the existing payments or delete payments completely.

Edit Payments

Click on Edit Payments to return to the previous Imported Payments page. The payments are sorted by the severity of the pre-sub validation messages. Fixes are shown first, followed by warnings and finally those which were successfully validated

View Summary

Click on View Summary to show the details of the overall submission

Save Submission

To finish the submission creation process, click the Save Submission button. Everyone who has the Sign role for this submission will receive a signing action.

After the submission is saved, you will be shown the Action List page